Free Landscaping
Invoice Template
This landscaping invoice template bills labor, materials and plants, equipment, and disposal on one clean page, with a deposit credit and the balance due. Grab the PDF, Excel, or Google Sheets version below.
No signup required. Fill it in, send it, get paid.
Sample layout. Not a price.
⭐ 4.8 Stars
📱 App Store
📱 Google Play
Every Line Item a Landscaping Invoice Should Have
A landscaping invoice bills what the estimate only promised. Get the categories right in your landscaping invoice template and a client reads the bill in ten seconds.
Labor
Crew hours, mowing and edging, or a flat visit rate. Keep it apart from materials.
Materials and plants
Sod, mulch, soil, shrubs, sprinkler heads. List each by quantity and unit.
Equipment
A rented aerator, a sod cutter, a skid steer day. Give it its own line, because it does not scale with labor hours.
Disposal and hauling
Green waste haul away, a dump fee, a debris trailer run. Keep it visible.
Pricing the next job before you invoice this one? Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
Landscaping Invoice vs. Landscaping Estimate
| What the document does | Estimate | Invoice |
|---|---|---|
| When it goes out | Before the work. | After the work, or per milestone. |
| Line items | Projected quantities and rates. | Actual quantities delivered. |
| Deposit | Requested, not yet applied. | Shown as a credit against the total. |
| Due date | Not needed. | Required. |
| Signature | Client signs to approve the scope. | Not needed. The estimate already carries approval. |
Need the estimate first? Grab the landscaping estimate template. Or skip the paperwork. Turn a photo into an itemized estimate in about 6 seconds with SimplyWise Cost Estimator →. Free to try.
How to Fill Out a Landscaping Invoice in 5 Steps
Confirm what actually happened on site
Walk the job against the estimate. Note any change, like an extra yard of mulch. The invoice bills what happened.
Fill in the contractor and client blocks
Add your business name, address and phone, then the client’s billing address. List the property separately if it differs.
Enter every line item by category
List labor, materials and plants, equipment, and disposal as separate lines. Give each a quantity and a unit.
Apply tax, the deposit credit, and the balance
Add tax where your state requires it, then subtract any deposit. What is left is the balance due. Show all three lines.
State the terms and send it
Write the due date, late payment policy, and any planting warranty in plain words. Then send it the day you finish.
Worked Example: A Full Yard Cleanup and Mulch Job
Greenline Lawn & Landscape quoted a fall cleanup plus a mulch refresh. The invoice goes out that evening.
The filled invoice, block by block
- Contractor block. Greenline Lawn & Landscape, office phone below.
- Bill to block. Dana Kowalski, 142 Maple Crest Dr, Boise ID 83702.
- Invoice details. Invoice number, date, due date, job number.
- Line items. Cleanup crew labor, hardwood mulch by the cubic yard, a debris trailer rental, a green waste haul away fee.
- Totals block. Subtotal, tax, deposit credit from the signed estimate, balance due.
- Terms. Due on receipt, plus a plain late payment policy.
Figures in this landscaping invoice template example are placeholders, not prices. Price the job with the construction calculators before you write a number on anything.
What Is Actually in the Files Above
Every version of this landscaping invoice template carries the same blocks.
Contractor and client blocks
Your business details and license number, then the client’s name and addresses.
Invoice details block
Invoice number, date, due date, and job number.
Line item table
Fourteen rows with description, quantity, unit, unit price and amount. Excel multiplies quantity by price for you.
Totals block
Subtotal, tax rate, tax, total, deposit credit, and balance due. Excel calculates them from the line items.
Payment methods block
Check, bank transfer, or a payment app handle. There is no card number field.
Terms block
Payment terms, late payment policy, and any planting warranty.
The landscaping invoice template ships with every quantity, rate and amount cell blank. Or raise the estimate and invoice straight from SimplyWise Cost Estimator →. Free to try.
Free Template vs. Running It in the App
Free
- Contractor, client, line item, and totals blocks.
- PDF, Excel, Google Sheets.
- Auto totals in the Excel version.
- You track deposits and balances by hand.
SimplyWise App
- Photo to itemized estimate in about 6 seconds.
- Material pricing pulled for your ZIP code.
- Turn a saved estimate straight into an invoice, with a deposit field built in.
- Client signs to approve the quote.
- $29.99/mo or $239.99/yr, about $20/mo on annual, 7-day free trial.
Frequently Asked Questions
Filling out the invoice
Measuring and getting paid
More Free Templates for Contractors
Painting Invoice Template
The same invoice shape, built for prep, paint, and trim line items.
Landscaping Estimate Template
Quote the job first, then bill it with the invoice above once the crew is done.
Contractor Invoice Template
The general purpose version, for remodels and multi trade jobs.
A note on the numbers on this page
Every figure in the hero preview and worked example is a placeholder, not a market price. The files ship with every amount cell empty. This is not legal or tax advice. Confirm sales tax rules with your state revenue department.
Ready to quote the next job this invoice gets paid for?
SimplyWise turns a photo into an itemized estimate in about 6 seconds. Free to try, then $29.99/mo or $239.99/yr.